Preparing For Public Speaking Perfection

It does not take a genius to be aware that, when it comes to the delivery of perfect presentations, the amount of time you spend preparing and practicing has a dramatic impact on your end results.  You should never be tempted to substitute substance for style.  Yet, whilst content is king, delivery that is either too laboured or too fluffy results in the most brilliant of messages being lost on audiences.

So, start with a study of content first.  Research your subject matter on the internet.  Read books and industry publications.  Take note if your subject matter is currently in the news, and consider if your presentations can be given directly relevant topical slants.  It is also good to talk, so speak with people who are authorities on your subject matter, and also people who are not.  Different angles give you a rounded overview that influences your own unique standpoint.

With key content under your belt, you have not yet won the war, but can momentarily rest on the laurels of having a major battle in the bag.  Your best organisational game face now needs to emerge in order for you to pre plan a script that flows logically and naturally.  Many experienced speakers build their presentations upon initial frameworks of 15% introduction, 70% main body and 15% summary, although there are no specifically dictated hard and fast rules.

Undertake practice runs of your presentations, to yourself, a colleague, a friend or your cat.  Tape record or video yourself when practicing your presentations.  Be open to taking constructive criticism on board and act as your own toughest critic, identifying and addressing your own strong and weak points when listening to and watching yourself back.

When your big day dawns, stay calm at all costs.  It is, admittedly, easier said than done.  Yet you can go some way to remaining grounded before the delivery of your presentations with plenty of deep breaths and a steady intake of water.  Dress comfortably but formally.  Smart suits are preferable for both male and female presenters, always accompanied by ties for men and minimal accessories and jewellery for women.

When taking to your stage, engage, engage, engage!  Adopt a natural and open manner, let your energy and enthusiasm shine through infectiously and never forget to smile.  Involving audiences at the receiving ends of your presentations from the get go is essential to creating satisfactory working partnerships between you and them.  You can build instant rapport by posing searching questions to capture their attention, a public speaking ploy regularly implemented by the pros.

Do not speak in an uncharacteristic or unnatural way.  This will only give your presentations – and yourself – airs of insincerity.  Get in to a groove that is right for you, which should be neither too fast paced nor too slow moving.  By all means harness appropriate humour.  Self deprecation can be disarmingly endearing, so a laugh at your own expense is perfectly acceptable during presentations.  Yet do avoid laughing at the expense of audience members.

Stick with what you intrinsically understand and avoid what you do not.  Throwing in ‘big talk, for the sake of trying to sound clever is a no go area.  Those listening to your presentations may have genuine questions that you are foolishly unable to answer.  With job almost done, redress queries raised during your closing summary with care, patience and tact.

Always bear in mind that the due diligence you invest in your preparation for public speaking holds they key to leaving favourable lasting impressions long after your final thank you has been delivered.

Proficiently Preparing Eleventh Hour Presentations

You share the company of hundreds of thousands of other professionals around the planet if the thought of public speaking fills your mind with dread, and your stomach with butterflies.  Public speaking is often a daunting enough prospect in its own right.  What if you are coerced in to giving presentations at the very last minute?

You know all about failing to prepare and preparing to fail.  You are correct in assuming that even the most competent and experienced presenters remain steadfastly true to the mantra of preparation.  In that respect, being expected to deliver presentations with only 24 hours notice, or even half an hours notice, spins sideways what you have been taught to trust.  Yet happen it can and happen it does.  Just like mastery of the art of public speaking in general, impromptu public speaking challenges are tackled head on with practice, plus a few common sense ground rules in your back pocket.

1)    Plan To The Power Of Three
You need to grasp your subject matter and logically organise it when preparing to deliver presentations happening upon you at the eleventh hour.  The notion of a beginning, a middle and an ending is nothing new you to you.  It is a primary basic that you were taught to apply to story writing during your school days.  The same applies to impromptu presentations.  Your clarity of thought is enhanced and your panic reduced by arranging what you need to say in to an orderly opening, a main body, and a closure.

2)    Start Well To Continue Well
Your opening gambit should pack a powerful punch.  Bear in mind that last minute presentations are not usually random, but are required to address specific issues somewhat urgently.  Direct questions usually make attention grabbing headlines.  Try getting off on a good footing by stating the task at hand –  for example, this is what we are working on, this is where we are currently at, and this is where we intend to be, so how do we go about getting there as efficiently and quickly as possible?  Bingo!  Isn’t that the very essence of what your audience is there to find out?

3)    Remain Committed
Regardless of the duration of your short notice presentations, hark back to the power of three in the main body by breaking it down according to your introductory statements.  Reiterate the current position.  Expose and clarify potential concerns and impediments.  Confirm the plan of action moving forward, addressing the points you have already raised.  This provides your audience with a situation, issues and solutions.

4)    Wrap It Up Potently
The closing statements of any presentations need to be as potent as the openers.  In fact, they become one and the same thing when you bring your closing section right back to start and reiterate your opening gambit.  This is your check back to ensure that all concerns have been addressed and that your audience understands the journey you have just taken them on.  Furthermore, closing questions, and calls to action, give both presenter and audience ample opportunity share their views, clarifying that everyone is singing from the same hymn sheet and are ready to move cohesively forward.

Progressing Presentations From Good To Better To Best

Your first tentative steps in to the art of public speaking are often taken from school age as a youngster. You may be required to fine hone these initial skills throughout the rest of your educational and professional life. Like with the evolution of most skills, practice makes perfect, as you go through many stages of the learning curve, from novice to expert.

Classroom presentations about books on the curriculum are very different to presentations you might be required to give when pitching yourself at a job interview to a panel of employees. Likewise, interview presentations differ substantially from public speaking as an authority on your subject matter to audiences. Yet your lifetime’s worth of presentations, as a student, an executive or an academic, is given the edge by the application of a few basic principles.

Regardless of your age, your level of public speaking experience and your audiences, these tips form bases from which you can continuously improve from good to better to best:-

1) Prepare To Succeed
Knowledge always equates to power, yet words are often hollow. Audience members do not want to be bored by presenters reading out what can already be scanned on an overstuffed screen. Minimising your materials, and maximising your knowledge of the subject at hand, are imperative to the proficient preparation quality presentations, thus enabling you to deliver them with authority and aplomb.

2) Critique Practice Run Throughs
Video yourself doing dry run presentations, and critique yourself firmly but fairly. Ask a trusted confidante to sit in on your rehearsals and be prepared to take their feedback on the chin.

3) Look Them In The Eyes
Aim to gain rapport with your audience by looking directly at them – not at your laptop, your notes, or your feet. However, avoid the unintentional temptation to make a particular audience member your focal point when public speaking. It makes an innocent participant feel self conscious and uncomfortable.

4) Speak With Then, Not Just At Them
Encourage audiences to interact with you during your presentations. Allowing them to interject with doubts, questions and relevant comments is testament to the fact that they are engaged with you. Your competent feedback further enhances their confidence in you and what you have to say.

5) Clock The Atmosphere
Let your emotional intelligence guide you. At certain points during your presentations, the mood of your audiences might get confrontational and heated, or down tempo and low on energy. Drop in anecdotes or jokes at such junctures, to lighten any tension or regain waning engagement.

6) Avoid Useless Fillers
Whether you have a tendency to “um” and “ah”, or use particular turns of phrase over frequently when you speak, weaning yourself off them will improve your public speaking. They are often more irritating to audiences than you realise.

7) Answer Questions Accurately
When preparing your presentations, put yourself in your audience’s shoes and anticipate the questions they might fire at you. This is a great way of forearming and forewarning yourself. Besides taking audience questions throughout the duration of your presentations, make sure you leave plenty of time at the end for closing questions. The answers you provide should confirm and amplify the messages you deliver throughout the session.

Ten Step Public Speaking Perfection Plan

If you have ever been tasked to prepare and deliver presentations, at intimate internal meetings or large industry gatherings, you will understand nervous energy. The jitters are generated by your acknowledgement that you will not only be judged on what you say, but also on how you say it. Thankfully, there are tried and tested steps that can help you conquer the collywobbles, before you arrive on the public speaking stage, and whilst you are performing on it.

Step 1 – Planning
Improve the flow and organisation of your presentations by carefully targeting and pre-planning your content. Aim to address the specific needs of your audiences by understanding that the content you include in a sales pitch is totally different from what you use for an industry conference.
Rather than simply offering rafts of generalisations, hone your subject matter in to the theme of the event at which you are presenting, or address any topical issues that are currently big news.
Once you have decided on the main ideas you wish your presentations to impart, incorporate them in to storylines. Make your stories audience focused and develop them in accordance with your overriding theme. Go to great pains to ensure that your stories flow logically and sequentially, so as not to confuse your audiences by skipping backwards and forwards. Ensure that your stories pack potent punches by embellishing them with human examples, whether they are your own, your colleagues, your clients or suppliers, even famous or historical figures.

Step 2 – Choosing Words
Avoid the temptation to throw in words and phrases simply because you like the sound of them. They are rendered inadequate if they do not directly correlate to the core of your presentations. Public speaking is doubtlessly enhanced by the use of richly descriptive language, but it is equally as diminished by poor word choices. By all means make dynamic choices, but stick to the point when saying what you mean. Your audiences will not be foiled if they are unconvinced that you do not mean what you say.

Step 3 – Cutting Jargon
A small amount of ‘industry speak’ is acceptable if your presentations are delivered to audiences who solely operate within a particular sector. If you find that your presentations are intentionally or unintentionally peppered with jargon, ask yourself if you have included it to simply enhance your stature as an authority on your subject matter. Will anything be lost by ditching them and speaking plainly and cojently? Likewise, avoid using slang in a bid to sound ‘down with the kids’.

Step 4 – Avoiding Pauses
Reduce your tendency to slip annoying “Ummms” and “Errrs” in to your presentations by giving yourself alternative stalling devices. Instead of mumbling and fumbling, take a sip of water or ask your audience if they have any questions at this stage whilst you recover from momentary concentration lapses.

Step 5 – Practicing
The spoken word is a powerful thing and, whilst practice may not immediately make your presentations perfect, it will certainly set you on the right track to getting there. After choosing your words carefully, practice delivering them with charisma and passion.

Step 6 – Empathising
Your carefully planned presentations will be dead in the water if you are unable to empathise with your audiences and kindle immediate rapport with them. From the get go, make and maintain eye contact. Be open and smile. Gauge their reactions by spotting if they are glazing over in confusion or nodding in concurrence.

Step 7 – Being You
It is only natural to want to put your game face forward when public speaking. Yet do not confuse this with false airs and graces or a feigned style of speaking. You have been asked to speak and your audiences largely want to learn from your presentations, so do not forget to be the way you are. Anything else is false and unnatural.

Step 8 – Performing
A natural and relaxed style is an important contributory factor to friendly and well received presentations. You might, however, check that you do not become too casual and forget that you are under public scrutiny. Maintain a strong and open posture, respond to your audiences, but do not allow yourself to get unnecessarily sidetracked. Do not scratch unless you absolutely have to, fidget, mess with your hair or shuffle your papers.

Step 9 – Enlisting Humour
By all means include a few jokes if you have confidence in your ability to pull them off. If you are naturally quick witted, a little appropriate humour will complement your presentations. However, carefully avoid anything that audience members have the remotest chance of finding embarrassing or uncomfortable.

Step 10 – Having Confidence
Confidence inevitably grows with experience, but it is also a product of positive mental attitude. Allow your passion for your subject matter and your enthusiasm about sharing your knowledge to shine through when public speaking. Imagining that your audience will be inspired by what you have to say translate in to an enormous confidence boost.

Fail to prepare for presentation costs

 

A staggering 78% of CEOs from Standard & Poor’s 500 companies recently surveyed ranked excellent communication as the single most important facet for their Managers to possess.  Hence, when you know you have a presentation to give, no matter how far in the future it might loom, there are many factors that you need to start thinking about.  None is to be kept further at the forefront of your mind than your absolute golden rule – prepare, prepare and prepare even more! 

Some of the most competent presenters learnt this lesson through bitter experience and turned their initial mortification to its best advantage.  If you have ever been in the unenviable position of failing to adequately prepare for a presentation… well, most folks know what failing to prepare leads to.  You probably don’t need any reminding of the embarrassment you suffered as a result of blithering off the cuff.

A lack of preparation costs.  It costs you in ‘face’, pride in yourself and your professional credibility in the eyes of your beholders.  It also costs your audience by unnecessarily robbing them of their precious time – and probably also their wills to live as they are forced to endure your precariously rattling on.  A lose:lose situation that you can’t risk recurring, as the ability to communicate effectively is a highly coveted skill in modern working environments. 

It shouldn’t and doesn’t have to be a lost cause.  High quality presentation training and coaching provides common sense keys to unlocking not only your speaking skills, but also your preparation modus operandi.  This involves guiding you through the way your approach your brief with emotional intelligence, a clear understanding of what is required and how your presentation relates to the audience you will be speaking to.  It also forewarns and forearms you to anticipate when contentious audience feedback might arise and how to engagingly deal with it if it does.

Furthermore, presentation training and coaching assists with the all important visual aspects of your presentation.  Novices to presenting are generally tempted to cram as much text as possible on to each page of their Powerpoint presentations and simply read it all back to their audiences, occasionally adding a few asides.  It is a common mistake for beginners to make if you are nodding your head resignedly.  Yet make no bones that it is not engaging, it is rather boring.  And nothing is more demotivating for relatively inexperienced presenters than noticing their audiences doze off, doodling and switch their attentions elsewhere.

It is not just about what you say or even how convincingly you say it in today’s high tech world where everything is about instant gratification.  Great visuals are known to increase comprehension and ingestion by up to 400%.  When looking at a screen, audiences are able to process visuals 60,000 faster than they can text, regardless of whether images are hard hitting, humorous or simply create mental associations.

At Presentation Guru, our presentation training and coaching services dig deeper than the talking of a good talk, although that is undeniably part and parcel of the process.  We don’t only guide beginner to intermediate levels through presentation preparation.  We also host polishing up sessions with experienced presenters, besides the rehearsal and revision of major sales pitches and Board presentations with senior management teams. 

Notes to editors:

Presentation Guru is a company specializing in providing communication excellence to the executive workplace.
More information on company can be found on www.presentationguru.co.uk
Further enquiries to:
John Davies (Marketing) – 0845 899 1248

Stand out from the crowd with your public speaking skills

Public speaking invariably comes at or near the top of the list whenever people are asked about their greatest fears. Given that so many people are unable or unwilling to speak in public; does it really make a difference if you too are not confident about giving presentations? After all, surely if public speaking training or presentation training and coaching were so beneficial, everyone would be doing it; wouldn’t they? Sadly, this is not the case – for many people, their worries and fears outweigh the benefits that an ability to speak in public can bring.

So, what are these benefits?
When you are nervous about speaking in public or unsure of your presentation skills, you will be in a constant state of anxiety in any situation where you may be called upon to speak. Toasts at weddings, an invitation to present at a conference, a meeting with a valued client or supplier – the prospect of these scenarios will make you shudder. If you can rely on your presentation training and coaching and know that you will make an effective speech, you can embrace these opportunities.
It’s the very fact that the majority of people are not accomplished public speakers that makes you stand out if you are able to do so. By volunteering to take on the dreaded and challenging job of speaking to a crowd, your superiors will be impressed and your co-workers will be beyond grateful that they will not have to do so. You immediately stand out from the crowd as a confident, assertive and team-oriented individual.

Even those who hate giving presentations and speaking in public will probably have to do so at some point. If you have prepared for this possibility by undergoing presentation training and coaching you will be able to do more than simply stammer through your notes. You will be able to concentrate on the meaning of what you are saying, focus on your audience and respond to their body language and questions. By being confident in your verbal communication you are free to concentrate on the non-verbal communication that is key to making a good impression.

The ability to make presentations and speak in public opens up a wealth of different career paths. Sales, marketing, management and more are all career directions which are much more easily accessed when you have confidence in your public speaking skills and are able to give clear, effective presentations. Your co-workers and subordinates are better able to understand and follow your plans and visions, while your clients and suppliers can follow your line of reasoning and know exactly what you are trying to communicate to them.
Public speaking skills, enhanced by presentation training and coaching, bring so many benefits that you will find it hard to understand why it took you so long to take the steps you need to stand out from the crowd.
Editor notes

Presentation Guru is a specialist presentation training and coaching company aimed at senior managers. Further information can be found at www.presentationguru.co.uk or email john@presentationguru.co.uk, telephone 0845 899 1248.

Busting the biggest myth about presentations and public speaking

If you were planning on running a marathon, you wouldn’t think that the fact that you have been walking since you were a toddler meant that you had all the experience and training that you needed. Should one of your friends have that attitude, they would quite obviously be gasping for air and suffering from muscle cramps after only a short distance but you certainly wouldn’t consider them to simply be “naturally “ bad at running. Instead you would advise them that long distance running is a skill that requires training and practice if you are to be successful.

And yet, many people hold exactly this attitude about public speaking and presentation skills. They do not see the point in seeking public speaking training or presentation training and coaching, because they do not see how it could do any good. They believe that talking is the same as speaking in public, and that one poor showing means that they simply do not have the talent. This is as ridiculous as the analogy above. There are of course some people who have a particular innate talent for public speaking in the same way that some people are naturally athletic, but all successful public speakers and presenters have had hours of presentation training and coaching in order to become as accomplished as they are.

Any fears that you might have about speaking in public or giving presentations are perfectly natural – it is unlikely that you have had the levels of presentation training and coaching that the professionals have had, so of course it seems absurd to you that you could ever perform at that level. However, this barrier is one that can easily be overcome once you realise that speaking in public is a skill like any other, and like other skills you will need to practice and train if you are to reach your potential. This knowledge allows you to understand your current level of ability as not a “natural” incapability or innate lack of talent. Instead, you are simply untrained.

With proper presentation training and coaching, you can easily become an accomplished presenter or public speaker. Successful public speakers make the entire process seem effortless as they deliver an entire presentation without notes and with panache and style.

However, it is this very element of public speaking that requires the most amount of effort. These speakers will have spent serious amounts of time preparing their presentation, training and coaching themselves not to forget any of their planned turns of phrase or body language.
The next time you begin to worry about speaking in public or making presentations, take a step back and consider how much of this worry is based on the myth that successful public speakers are simply innately talented. You will find that a little presentation training and coaching will show you just how untrue that is.

Editor notes

Presentation Guru is a specialist presentation training and coaching company aimed at senior managers. Further information can be found at www.presentationguru.co.uk or email john@presentationguru.co.uk, telephone 0845 899 1248.

Overcoming Palpitations Caused By Pending Presentations

Many charismatic and commanding professionals are reduced to quivering wrecks when having to speak publicly to small or large audiences made up of people they either know or do not know. Whatever shape or size their public platform takes, they are unable to switch their mindsets positively. Their regular daily aptitude to speak cojently and confidently evades them. They feel isolated by their fears. They battle on, hoping against hope that the day will finally dawn when they do not transform in to the human equivalents of Donald Duck or Mickey Mouse whilst presenting.

In modern working environments, you don’t have to be a Senior Manager of an organisation to be asked to give a presentation. On the contrary, it is not unusual to finding yourself being asked to present during job interviews, making it all the more imperative that you tackle the fears that you share with many people. Your employment prospects can potentially hinge on your ability to deliver an engaging presentation – or not. And if you are lucky enough to bag your dream job, chances are that that there will be much of the same to follow, both internally and externally. You will be far from out of the woods, but you are not alone!

Resultantly and very understandably, many professionals at a variety of different levels call loudly for presentation training and coaching. What the pros have leant from experience and understand intrinsically is why people like you are stricken with terror when faced with presenting. Whatever your own personal reasons might be, anyone’s and everyone’s reasons generally stem from a natural reluctance to sound silly.

This is a human universal that blights many people, whether during an informal chat with friends or in the workplace. You might be loathe to venture your ideas and opinions in case others don’t agree with you or fail to value your contributions – so you keep them to yourself. You are afraid of sounding stupid or showing yourself up as a charlatan who doesn’t know what they are talking about. Keeping it zipped is preferential.

You might admire those people who seem to ooze uber confidence and have inimitable knacks of always quipping in with dazzling one liners at just the right moments. Remember that they are often faking and quaking, too, but have conquered their inhibitions. Presentation training and coaching professionals know this and can share with you practical techniques to unlock your hidden potential, engage your audiences and move forward in all aspects of your life.

At Presentation Guru, we offer presentation training and coaching that goes far beyond the giving a humorous talk before sending you on your way. Our twenty years of experience in the art of presentations has not only benefited FTSE 100 companies; our deep insight has challenged and influenced the training of trainers. We do not claim to be the cheapest, yet we do pride ourselves in being market leaders. Our time served methods and techniques constitute your very own box of tricks to banish your presentation butterflies and jettison your jitters.

Editor notes

Presentation Guru is a specialist presentation training and coaching company aimed at senior managers. Further information can be found at http://www.presentationguru.co.uk or email john@presentationguru.co.uk, telephone 0845 899 1248.

First impressions stick

I’ve just spent the day interviewing, and now I’m reflecting on what made one candidate stand out from the next. Aside from mannerisms, dress, and the way they spoke, it was what they had in front of them that made an impact. Two of the candidates brought in conference folders, one to show her portfolio (when prompted), but the second had a neat list of all the points she wanted to raise during the interview.

Why I noticed it was because the role needed meticulous administrative skills, and being organised was a key facet to the role, and this, like any other prop you may use as part of your presentation worked incredibly effectively at reinforcing the point that she was, indeed, well organised.

So, regardless of the type of presentation, sales, interviews or workshops, people do notice the detail, and it may be the detail that differentiates you and the opposition, so think laterally next time you need to reinforce a point.